How to Run a 15-Minute Mid-Year Staff Check-In

Staffing isn’t just about filling roles — it’s about keeping great people around. And one of the simplest ways to do that? Ask how things are going.

A mid-year check-in can build trust, surface early warning signs, and show your team that their voice matters. The best part? It doesn’t take long — and it doesn’t have to be complicated.

Below, we’ll show you how to have a meaningful 15-minute conversation and how to gather anonymous feedback through a short, staff-friendly survey.

1. Have a quick, structured conversation

Let your team know this isn’t a review — it’s a check-in.

Here’s a simple opener:

“I wanted to take a few minutes to check in before fall kicks off. I’m not looking for anything polished — just an honest conversation about how things are going.”

Ask open-ended questions like:

• What’s going really well for you lately?
• Is there anything you wish were easier right now?
• How can I support you more in the coming months?

Write down what they say — even if you can’t act on everything right away.

2. Follow up with a short, anonymous survey

Not everyone wants to share feedback face-to-face.

An anonymous survey gives your team a second channel to express what they’re thinking — and often uncovers insights that wouldn’t come up in a one-on-one.

We created a simple template to get you started:

Use it as-is or adapt it to reflect your center’s culture.

3. Let your team know what you heard

After you gather feedback, follow up — even if it’s just to say:

“Thanks for sharing — here are a few themes we’re working on.”

You don’t need to solve every problem. But people remember when you listen and respond.

🧸 Crib Notes

Like Cliff Notes, but for child care:

• A mid-year check-in can boost morale and prevent burnout
• Combine 1:1 conversations with anonymous feedback
• Use our downloadable survey template to get started quickly
• Listening is good — acting on feedback builds real trust
• Fall runs smoother when your team feels supported now

‍